Special Congregational Meeting

Sunday, January 30 at 1:00 p.m. through ZOOM WEBINAR (members in good standing) or Live Stream (all others)

Please plan to attend a Special Congregational Meeting on Sunday, January 30 at 1:00 p.m. The meeting will be held online only. All members in good standing* are eligible to vote on the motions presented in the meeting.

Proposed Agenda

  1. Call to order, appointment of Secretary, Parliamentarian, and Teller(s) and confirmation of quorum (10% of members in good standing)
  2. Approve agenda
  3. Approve minutes of the June 13, 2021 Annual Congregational Meeting
  4. Mid-year church update from staff and board
  5. Motion to adopt proposed new UUC Bylaws (background information here)
  6. Motion to adopt the 8th Principle (background information here)
  7. Adjourn

Please find the meeting materials here, including details of the proposed agenda, the text of written motions, and the minutes from the last congregational meeting.

Participating in the Webinar

All members in good standing with an email address on record will receive an email with a link to their pre-approved registration for the Special Meeting Zoom Webinar. Please retain this emailed invitation for the link to the webinar on January 30 at 1:00 p.m. Note that in the webinar, one connection = one vote. In a household with two church members who each receive an emailed webinar invitation, each member will need to connect to the meeting with a unique device (a computer, smart phone, or tablet) to be able to vote separately during the webinar. See How to Participate in a Congregational Meeting webinar on Zoom for more details.

All members in good standing without an email address on record will receive a printed absentee ballot and a printed copy of the meeting materials through USPS mail at their home address on record. This mailing will also include instructions for participating in the Zoom Webinar by phone instead of computer, for those without a computer who wish to attend. Those who call in with a phone must vote with an absentee ballot prior to the meeting, as voting features are not available to call-in participants.

Voting Absentee

Any member with an email address on record who would rather vote absentee or call in on a phone instead of connecting on a web-enabled device can find the absentee ballot here. Please print and complete your absentee ballot, then sign and clearly print your name on the back side. Your completed absentee ballot may be sent as an electronic file (PDF or JPG) to jessica.monahan@uuchurch.org, mailed to the church office in USPS mail, or dropped off at the church office during open hours. Email or voice mail describing voting decisions will not be accepted as ballots and will not be counted. Absentee ballots will only be validated if the printed name can be matched to a name on the list of members in good standing. When your absentee ballot is validated, your pre-approved Webinar registration will be cancelled, and you will not be able to participate in the meeting.

For USPS mail, completed paper absentee ballots must be postmarked by Wednesday, January 26, to be received in time for counting prior to this special meeting. Completed paper absentee ballots may also be dropped off in person at the church on Sunday, January 30 by 11:15 a.m. (before the start of the second service). Completed PDF or JPG absentee ballots must be emailed by 11:15 a.m. If you have any questions about absentee ballots, please contact Jessica Monahan at jessica.monahan@uuchurch.org or 206-454-7710.

Viewing the Meeting Livestream

The Zoom Webinar will be Live Streamed simultaneously on January 30 at 1:00 p.m. Check the church web site home page on January 30 for information about options for viewing the Live Stream.

*According to the bylaws: “A member in good standing shall have made a pledge for the current fiscal year and have paid in full any pledge or adjusted pledge from the previous fiscal year.” Also, to be a member, you must have signed the Membership Book. If you are interested in attending and voting and are confused about whether you are a “member in good standing,” please contact Byron Krystad at byron.krystad@uuchurch.org or 206-454-7723.

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